Admission criteria for

September 2021

In recent years the Transfer Test - either the AQE or GL (PPTC) version has been used as part of the admissions policy for entry into year 8. In 2020 the Transfer Test did not take place and so this school has developed new criteria for entry into Year 8 in September 2021.

 

These criteria can vary greatly from school to school and you should make yourself aware of all the criteria details as they will determine which children will be admitted to this school in September 2021.

 

Make sure that you provide the school with all the information that they require as the school will use the information that you provide when making their decision about which children are admitted in September 2021.

Victoria College Belfast

Victoria College Belfast

Voluntary Grammar School With Boarding, Preparatory and Pre-School 

Non-Denominational Girls’ Grammar


Cranmore Park 

Belfast 

BT9 6JA 

Telephone No: 028 9066 1506 

Fax No: 028 9066 6898 

E-mail: nmawhinney170@c2kni.net  

Web-site: www.victoriacollege.org.uk 

  

Principal: Mrs K Quinn BSC PGCE PQH 

Chair of Board of Governors: Mrs W Blundell OBE


Age Range: 3-18  

Admission No: 130 

Enrolment No: 870  

 

OPEN DAY 

 

A virtual Open Day will be available online in February and can be accessed via the website of the College. 


To parents/guardians naming Victoria College Belfast as a preference on your child’s Transfer Application: 

 

Due to public health considerations and the disruption caused to the education of Primary 7 pupils as a result of the COVID-19 Pandemic, the Board of Governors of Victoria College Belfast will apply the Admissions Criteria detailed in Section 2 to select Candidates applying for entry to Year 8 in September 2021. 

 

Special Provisions: 

 

If you are making a claim for your child to be considered under Special Provisions, please note that you are required to: 

. present all such material as you consider will assist the Board of Governors’ Transfer Panel in determining if Special Provisions are applicable; and 


. attach/upload all such material to the Transfer Application. See Sections 2 and 4 below for further information. 

 

CAPITAL FEE: £140 per annum 

 

RESPECTIVE FUNCTIONS OF THE BOARD OF GOVERNORS AND PRINCIPAL IN RELATION TO  ADMISSIONS TO THE SCHOOL 

 

The Board of Governors has determined the Admissions Criteria to be used and has delegated to the Admissions Sub-Committee, of which the Principal is a member, the functions and responsibilities in the application of the Admissions Criteria set out herein. The criteria are reviewed annually in light of any guidance issued by the Department of Education. 

 

POLICY FOR ADMISSIONS 

 

ADMISSIONS CRITERIA FOR ENTRY OF PUPILS TO YEAR 8 IN SEPTEMBER 2021 

 

1. Definitions 

 

Applicant means the parent or guardian who completes and submits the Transfer Application on behalf of the Candidate. 

 

Candidate means the child identified on the Transfer Application as seeking to gain admission to the College. 

  

Child of the Family means, in relation to the parties to a marriage or to parties living together within the same household, a child of both of them or any other child who is treated by both of those parties as a child of their family. For the avoidance of doubt, the term Child of the Family includes: a child born  to a  married couple;  a child born to a co-habiting couple; a child of either of those people by  a previous  marriage or relationship;  a  child living with same sex partners (regardless of whether there is a civil partnership under the Civil Partnership Act 2004 or not); an adopted or fostered child; or a situation where, for example, an orphaned cousin is being brought up with a family. The child should be a Child of the Family as at the date of application. 

 

Eldest Child of the Family will be interpreted in accordance with the provisions set out in paragraphs 3 to 5 of Annex 2 of DE Circular 2016/15, The Procedure for Transfer from Primary to Post-Primary Education. Eldest Child of the Family will include the eldest or only girl in a family and eldest sibling twins (or other multiples) will be regarded as joint eldest. 


The Eldest Child of the Family will also apply in circumstances where a family has not had the opportunity to enrol an elder daughter in the College, such as in cases where the elder daughter has already completed their post-primary education, the elder daughter could not attend mainstream school (for example, they attend a special school), or where a family has relocated to Northern Ireland and the elder daughter attended post-primary school outside of Northern Ireland. 

 

Free School Meals Entitlement means a Candidate who, at the date on which they submit their post-primary Transfer Application, or at any time up to 4.00 pm on Monday 12 April 2021, has communicated within their application that they are listed on the Education Authority register as being entitled to Free School Meals. 

 

Parent means a person who at the date of application has legal responsibility for the Candidate. 

 

2. Admissions Criteria 

 

The number of places available in Year 8 is limited to the admissions number set by the Department of Education and is currently 130 places. The cut-off for admission will therefore be the 130th place. 

 

In the event of there being more Candidates than places available, the criteria outlined below at 2i to 2viii will apply in the order stated. 

 

i. Those Candidates who were registered to sit the entrance assessments anywhere in Northern Ireland provided by the Association for Quality Education (AQE) and/or GL Assessment (GLA); 

 

(N.B. For Candidates who were registered for the entrance assessment, the College will verify registration and will require Applicants to upload a copy of either the AQE or GLA Registration Card showing the registration number of the relevant Candidate. For Candidates who were not registered for the entrance assessment because they would have been entitled to apply for Special Provisions, please see the further detail set out in Section 4 below). 

 

Applicants who are entitled to Free School Meals (FSME): Priority to be given so that the proportion of such children admitted is not less than the proportion of first preference FSME applications received within the total number of first preference applications received. The calculation of this proportion  will be on the basis of first preference applications received by the Secondary Department on or  before  the 12 April 2021, no later than 4 pm. 

 

ii. Candidates who, at the date of application, are enrolled in the Preparatory Department of the College; 


iii. Candidates who, at the date of application, have a Child of the Family currently enrolled in the Secondary Department of the College;

 

iv. Candidates who, at the date of application, are the Eldest Child of the Family eligible for admission to the Secondary Department in September 2021; 


v. Candidates who, at the date of application, have another Child of the Family accepted for the Secondary Department of the College for the forthcoming academic year; 

 

vi. Candidates who, at the date of application, have another Child of the Family attending the Royal Belfast Academical Institution (RBAI) or any other male single sex post-primary school; 

 

vii. Candidates who, at the date of application, attend a primary school that is a recognised feeder school for the College. A recognised feeder primary school is one from which pupils have transferred to the College over the preceding three-year period. Feeder primary schools will be ranked according to the average number of pupils who have transferred to the College over the preceding three-year  period and those with higher numbers will have precedence.* 

 

viii. Tie-Breaker: If more than one Candidate is eligible for the final College place, Candidates will be ranked for acceptance on the basis of a computer-based process which will make use of the names of Candidates as shown on their Transfer applications. The process will be carried out by means of a computer programme which, for each Candidate, will generate a ranking number using details from the Transfer application as the seed for a random number generator. 


The outcome for any given Candidate will be dependent only on the name of the Candidate (as written on the Transfer application) and will not be affected by the details of any other Candidate. Although the process is repeatable and the results may be subsequently verified, it is not possible to predict, in advance of running the programme, what the result will be for any given set of details. Candidates with the lowest ranking numbers will be awarded places up to the number of places available. Further details may be obtained from the Principal. 

 

* The schools listed below are the primary schools (excluding the Preparatory Department of Victoria College Belfast) which sent most pupils to the College in the previous three years, ranked in accordance with the actual number of pupils sent. Parents should note that, in addition to those schools listed below, the College admitted pupils from a further 54 primary schools in 2020. 


A pupil from the primary school named at 2vii.1 below will be admitted before a pupil from the primary school named at 2vii.2 and so on. (The table below is not an exclusive list of feeder primary schools but shows the main primary schools from which pupils were admitted during the preceding three-year period.) 

 

 

2vii 

 1 Stranmillis Primary School

2vii 

 2 St Bride’s Primary School

2vii 

 3  Cairnshill Primary School 

2vii 

 4 Downshire Primary School, Hillsborough 

2vii 

 5 St Anne’s Primary School 

2vii 

 6  Harmony Hill Primary School

2vii 

  7= Finaghy Primary School

  7= Moira Primary School 

2vii 

 9=  Academy Primary School 

 9=  Cavehill Primary School 

 9=  Friends’ School Preparatory School 

 9=  Millennium Integrated Primary School

2vii 

 13=  Pond Park Primary School 

 13=  St Joseph’s Primary School, Lisburn 

2vii

15      Springfield Primary School 

2vii 

 16=  Loughview Integrated Primary School 

 16=  St Michael’s Primary School 

 16=  Carr’s Glen Primary School 

 16=  Holy Child Primary School 

2vii 

20=  Fane Street Primary School  

20=  Fullerton House Preparatory School 

20=  Glencraig Primary School 

20=  Holy Rosary Primary School

20=  Oakwood Integrated Primary School 

20=  St Ita’s Primary School 

20=  St Joseph’s Primary School, Holland Drive 

20=  Dunmurry Primary School 

2vii 

 28=  Carryduff Primary School 

 28=  Christ the Redeemer Primary School 

 28=  Fair Hill Primary School 

 28=  Ligoniel Primary School 

 28=  Greenisland Primary School 

 28=  Rosetta Primary School 

 28=  St Colman’s Primary School, Lambeg 

 

If, following the application of the Admission Criteria set out above, all of the available places are not filled, the College will consider applications by girls who were not registered to sit the entrance assessments provided by AQE or GLA anywhere in Northern Ireland. Allocation of the remaining places will be made by applying the sub- criteria listed at i to viii above. 

3. Duty to Verify 

 

The College will seek verification of sub-criterion 2 iv above (Eldest Child of the Family) by means of a verification letter. The verification letter must state that the Candidate is the Eldest Child of the Family eligible to attend the College and it must be written on headed notepaper and signed by a primary school principal, a medical practitioner, a solicitor, a member of the clergy, a police officer or an elected representative. The verifier must not be a member of the family of the Candidate and they must have known the Candidate for at least two years. 

 

The College will seek verification of sub-criterion 2 vi above (RBAI or other male single sex post-primary school) by means of a verification letter. The verification letter must state that the Child of the Family attends RBAI or any other male single sex post-primary school and it must be written on headed notepaper and signed by a school principal, a medical practitioner, a solicitor, a member of the clergy, a police officer or an elected representative. The verifier must not be a member of the family of the Candidate and they must have known  the Candidate for at least two years. 

 

Furthermore, the Board of Governors reserves the right to require such supplementary evidence as it may deem necessary at its absolute discretion to support  or verify  any information provided  on  any Transfer Application. If the requested evidence is not provided to the College by the deadline stated, this will result in the withdrawal of an offer of a place. Equally, if information is supplied that appears to be false or misleading in any material way, the offer of a place will also be withdrawn. 

4. Special Provisions Eligibility for Special Provisions Special Provisions will apply: 


A. for children whose parent wishes them to transfer from a school outside Northern Ireland; and/or 


B. for children who have received more than half their primary education outside Northern Ireland. 

 

Special Provisions Process 

 

It is the responsibility of the Applicant in making a claim for Special Provisions to attach/upload information with the Transfer Application which will assist the Board of Governors Transfer Panel in determining if Special Provisions is applicable. If it does, those children who the Board of Governors considers to be eligible will be considered under Section 2 of these Admissions Criteria. 

 

5. Waiting List Policy 

 

If a vacancy arises after places have been finalised, then all unsuccessful Candidates for admission to Year 8, all new applications, all late applications, and all applications where new information has been provided, will be treated equally and the published criteria applied. This waiting list will remain in place until 30 June of the year following application. 

 

The name of the Candidate will be automatically added to the list and the College will contact parents in writing if a place becomes available. Parents should contact the College if they wish the name of their child to be removed from the list. 



Applications and Admissions 

 

Year      2018/19 

Admissions No     130

Total Applications i.e.  All preferences     260

Total Admissions    130

 

Year      2019/20 

Admissions No     130

Total Applications i.e.  All preferences     259

Total Admissions    137*

 

Year      2020/21 

Admissions No     130

Total Applications i.e.  All preferences     212

Total Admissions    130


* The College was granted a temporary variation of 7 additional places. 




** This information is provided for guidance only and while the content is, to the best of our knowledge, accurate we cannot be held in any way responsible for any errors or omissions that it may contain. Please contact your LA or chosen grammar school for all admission and Transfer Test queries.**