Admission criteria for

September 2021

In recent years the Transfer Test - either the AQE or GL (PPTC) version has been used as part of the admissions policy for entry into year 8. In 2020 the Transfer Test did not take place and so this school has developed new criteria for entry into Year 8 in September 2021.

 

These criteria can vary greatly from school to school and you should make yourself aware of all the criteria details as they will determine which children will be admitted to this school in September 2021.

 

Make sure that you provide the school with all the information that they require as the school will use the information that you provide when making their decision about which children are admitted in September 2021.

Thornhill College

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Thornhill College         Girls Voluntary Grammar School 


142 Culmore Road                                          

Londonderry  

BT48 8JF 


Tel No:   028 7135 5800  

Fax No:   028 7135 3311 

E-mail:  info@thornhill.derry.ni.sch.uk               

Web:   www.thornhillcollege.org.uk

   

Principal: Ms S Mallett BSSc, MSc, MSc, PGDFHE, PQH                     

Chairperson of the Board of Governors:  Mrs E McCloskey  


Age Range:   11 – 18 

Admissions Number:  200 

Enrolment Number:  1410

Roll Number:   1404 

 

Due to current Covid-19 restrictions this year, we are unable to facilitate our annual Open Night. 

 

Prospective pupils and parents, however, are most welcome to please visit our school website to access video footage for a flavour of all that Thornhill College has to offer: www.thornhillcollege.org.uk 

 

RESPECTIVE FUNCTIONS OF THE BOARD OF GOVERNORS AND PRINCIPAL IN RELATION TO ADMISSIONS  

The Board of Governors has determined that, in light of the Covid-19 Global Pandemic, a temporary arrangement has been implemented during the academic year 2021-22 with the removal of academic selection from the Admissions Criteria based on the results of GL Entrance Assessment.  


The Board of Governors draws up the admissions criteria and delegates to an Admissions Sub-Committee, which includes the Principal, the responsibility for applying these criteria.  Any reference herein to the term the Board of Governors includes any Committee or Sub-Committee appointed by the Board of Governors for the purposes of applying the Admissions Criteria set out herein. 

 

ADMISSIONS CRITERIA 2021 

 

(1) Priority will be given to those applicants who have selected Thornhill College as their 1st Preference school.  

 

(2) Applicants who have a sister/half-sister/step sister or legally adopted sister presently enrolled in the College or who will be in the coming year.  

 

(3) Applicants who are the first girl in the family to transfer to second level education.  

 

(4) Applicants who are registered for entitlement to Free School Meals at the time of completing the Online Transfer Application or on any date up to and including 12th April 2021, no later than 4.00 pm and who have communicated within their application that they are listed on the EA register as being entitled to Free School Meals. 

 

(5) In the event of over subscription in any one criterion when applied in the order set, the selection of available places will be carried out using a method of random selection. 


The following random selection process will be applied in the event of over subscription in any of the criteria listed based on the initial letter of the pupil’s surname as stated on her long birth certificate in the order set below. 

 

D   M   B   E   L   J   A   H   T   I   Mac   R   G   P   Mc   O   C   K   N   S   F   Q   U   Y   X   V   W   Z 

 

The order was determined by a random selection of the letters of the alphabet and witnessed by an independent adjudicator. 

 

In the event of surnames beginning with the same initial letter, the subsequent letters of the surnames will be used in alphabetical order.  In the event of two identical surnames, the alphabetical order of the initials of forenames will be used.  In the event of the forenames beginning with the same initial letter, the subsequent letters of the forenames will be used in alphabetical order. 


In the event of identical surnames and forenames, the initial of the second forename will be used.  If any of these applicants do not have a second forename they will be placed ahead of those with a second forename.  If applicants have identical surnames and forenames they will be placed in rank order of eldest child by date of birth as stated on their birth certificate and admitted in this order.  If, after this process, any applicants still tie for a final place, the place(s) will be allocated by random computerised selection. 

 

 

ELDEST GIRL / AGE VERIFICATION  

 

Parents/guardians of children transferring should be aware that if they are using criteria relating to a child’s age or child’s relationship, then that information will be verified.  At the time of Online Transfer Application, a copy of the child’s birth certificate and a verifying letter stating that the child is the eldest girl and that the family is known to the verifier must be attached/uploaded to the Online Transfer Application.  The verifying letter must by written on headed notepaper and signed by one of the following who is not a member of the applicant’s family: 


a) a primary school principal 


b) a medical practitioner 


c) a solicitor 


d) a clergyman or equivalent 



 

ADDRESS VERIFICATION  

 

THE ADDRESS VERIFICATION PROCESS WILL TAKE PLACE AT THE ACTUAL ADMISSION STAGE.  ORIGINAL DOCUMENTS ARE REQUIRED AND NOT FACSIMILES OR PHOTOCOPIES.  ADMISSION WILL NOT BE FINALISED UNTIL VERIFICATION HAS BEEN COMPLETED. 

 

All parents/guardians of children resident in Northern Ireland transferring must verify their address in Northern Ireland by providing any two of the following nine documents: 

(i) A bank or building society statement of the Parents/Guardians/Child which shows the address at which the child is resident; 


(ii) A utility bill of the Parents/Guardians (electricity, gas, television licence, telephone (landline), Land and Property Service rate demand) which shows the address at which the child is resident; 


(iii) A letter awarding Child Benefit to the child or another letter relating to this benefit; 


(iv) The child’s Medical Card; 


(v) Electoral ID card; 


(vi) Driving Licence; 


(vii) Addressed payslip; 


(viii) Mortgage statement; 


(ix) Rental agreement. 


 

NOTES 

APPLICANTS RESIDENT IN NORTHERN IRELAND AT THE TIME OF THE PROPOSED ADMISSION WILL BE CONSIDERED BEFORE ALL OTHER APPLICANTS. 


WHEN CONSIDERING WHICH CHILDREN SHOULD BE SELECTED FOR ADMISSION, THE BOARD OF GOVERNORS WILL ONLY TAKE INTO ACCOUNT INFORMATION WHICH IS DETAILED ON THE ONLINE TRANSFER APPLICATION.  PARENTS/GUARDIANS MUST THEREFORE ENSURE THAT ALL INFORMATION PERTAINING TO THEIR CHILD AND RELEVANT TO THE SCHOOL’S ADMISSIONS CRITERIA IS INCLUDED/ATTACHED ON THE ONLINE TRANSFER APPLICATION. 

THE PROVISION OF FALSE OR INCORRECT INFORMATION, OR THE FAILURE TO PROVIDE VERIFYING OR OTHER DOCUMENTARY EVIDENCE BY THE REQUIRED DEADLINE, MAY RESULT IN EITHER THE WITHDRAWAL OF A PLACE OR THE INABILITY OF THE COLLEGE TO OFFER A PLACE. 


A WAITING LIST OF PUPILS WILL BE KEPT. SHOULD A VACANCY ARISE AFTER 19th JUNE 2021, ALL APPLICATIONS FOR ADMISSION TO YEAR 8, INCLUDING APPLICATIONS THAT WERE INITIALLY REFUSED, NEW APPLICATIONS AND APPLICATIONS WHERE NEW INFORMATION HAS BEEN PROVIDED WILL BE TREATED EQUALLY AND THE ADMISSIONS CRITERIA APPLIED TO FILL THE AVAILABLE PLACE(S). 

THE COLLEGE SEEKS A PARENTAL CONTRIBUTION OF £50 PER FAMILY WHICH IS USED TO ENHANCE AND ENRICH PUPILS’ EDUCATIONAL EXPERIENCE THROUGH ACTIVITIES THAT OTHERWISE COULD NOT BE FINANCED FROM THE SCHOOL BUDGET. 

 

 

NUMBERS OF APPLICATIONS AND ADMISSIONS 

 

APPLICANTS WHO HAVE A STATEMENT OF SPECIAL EDUCATIONAL NEEDS WILL HAVE THEIR APPLICATIONS DEALT WITH BY THE EA UNDER SEPARATE ARRANGEMENTS AND ARE SUPERNUMERARY TO THE COLLEGE’S ADMISSIONS AND ENROLMENT NUMBERS. 

 

 

Year      2018/19 

Admissions No.      200

Total Applications All Preferences     240

Total Admissions     203*

 


Year      2019/20 

Admissions No.      200

Total Applications All Preferences     210

Total Admissions     201*

 

Year      2020/21 

Admissions No.      200

Total Applications All Preferences     227

Total Admissions     202* 


* Includes figures exceeding the school’s approved admissions number due to either statemented children or successful appeals. 



Admission to Years 9 – 12 

 

Pupils will be considered for enrolment provided that: 

 

1.  Their admission will not cause the school to exceed its enrolment number; 

2.  Their admission will not cause the particular year group to exceed the admissions number set for it, at its time of entry. This limitation will not apply to pupils recently come to reside in the area; 

3.  In the opinion of the Board of Governors, their admission would not prejudice the efficient use of the school’s resources.  

 

Where there are more applicants who meet these criteria than there are places, preference will be given as follows: 

 

(i)  Applicants who held a place in a grammar school elsewhere and who have moved into the catchment area of the College. 

(ii) Applicants whose sibling(s) are pupils of the College in the year in which the application is made. 

(iii)  Applicants who had originally applied for a place in the College and whose grade was equal to that of the minimum scored by those accepted that year. 

 

Applications for admission at the start of a school year will normally be considered in late August. Applications for admission during the school year will be considered as soon as possible after the application is received. If at the time of consideration of applications there are more eligible applicants than places available, criteria 2-4 of the admissions criteria for entry to Year 8 will be applied. 

** This information is provided for guidance only and while the content is, to the best of our knowledge, accurate we cannot be held in any way responsible for any errors or omissions that it may contain. Please contact your LA or chosen grammar school for all admission and Transfer Test queries.**