Admission criteria for

September 2021

In recent years the Transfer Test - either the AQE or GL (PPTC) version has been used as part of the admissions policy for entry into year 8. In 2020 the Transfer Test did not take place and so this school has developed new criteria for entry into Year 8 in September 2021.

 

These criteria can vary greatly from school to school and you should make yourself aware of all the criteria details as they will determine which children will be admitted to this school in September 2021.

 

Make sure that you provide the school with all the information that they require as the school will use the information that you provide when making their decision about which children are admitted in September 2021.

Regent House School

Regent House School  Controlled Grammar School 

 

Circular Road  

Newtownards 

BT23 4QA 


Telephone No: 028 9181 3234 

Fax No: 028 9182 2657 

Email: office@regenthouse.org.uk 

Website: www.regenthouse.org.uk 


Principal:  Mr M C Carville BSc PGCE PQH 

Chairman Board of Governors: Mr R Johnston



Age Range:      11-18 

Admissions No:         210 

Enrolment No:       1450 

 

 

OPEN EVENING INFORMATION 

Please consult our website for further information about the school. Current restrictions make Open Evenings impossible 

 

 

TO PARENT(S)/GUARDIAN(S) NAMING REGENT HOUSE SCHOOL AS A PREFERENCE ON YOUR CHILD’S TRANSFER FORM.  

 

The Board of Governors of Regent House School remains firmly committed to academic selection as a method of entry to the School. In this unprecedented year, due to the COVID-19 pandemic and the cancellation of the Common Entrance Assessment administered by the Association of Quality Education (AQE), alternative criteria have been adopted. 

 

 

Special Provisions 

 

If you are making a claim for your child to be considered under Special Provisions, please note that you are required to upload with the online application all such material as you consider will assist the Admissions Committee of the Board of Governors (hereinafter referred to as ‘the Admissions Committee’) in determining if Special Provisions apply.  

 

 Claims for consideration for a child under Special Provisions will be examined and decided upon before the application of any of the Admissions Criteria. 

  

RESPECTIVE FUNCTIONS OF THE BOARD OF GOVERNORS AND PRINCIPAL IN RELATION TO ADMISSIONS TO THE SCHOOL 

 

The Board of Governors has approved the criteria described below and has delegated the task of applying these criteria to the Principal.  Decisions in respect of “Special Provisions” are taken by the Admissions Committee. Further reference, therefore, to the Board of Governors may imply the Admissions Committee or the Principal. 

 

The Board of Governors will NOT give priority to applications according to the preference in which they place the School on the Transfer Application.  

 

ADMISSIONS CRITERIA 2021 

 

When considering which children should be selected for admission the Board of Governors will only take into account information which is detailed or uploaded with the Transfer Application.  Parents should therefore ensure that all information pertaining to their child and relevant to the School’s admissions criteria is stated on the Transfer Application or uploaded with it at the time of application. 

 

  

What criteria must a child meet to gain entrance to Regent House School? 


If the number of applications is greater than the Admissions Number determined by The Department of Education, the following criteria shall be applied in the order set down below: 

 

Due to the cancellation on Wednesday 13 January 2021 of the AQE Common Entrance Assessment, the School will use the following Admissions Criteria which will be applied in the order in which they are set out until the point where the admissions number is reached. In the event of over-subscription in the case of the first or subsequent criteria the next criteria will be applied in order. 

  

 

1. Children resident in Northern Ireland at the time of their proposed admission will be selected for admission to the School before any child not so resident; 


2. The Board of Governors will consider for admission into Year 8:- 


(a) those applicants who were entered for the Common Entrance Assessment (CEA) provided by AQE. The AQE candidate number must be entered on the online application and if available the AQE Registration Letter or the AQE Examination Card should be uploaded.  

(b)  Applicants from whom the Board of Governors has received a claim for consideration under the section entitled Special Provisions (set out below). 

 

3. pupils enrolled in Regent House Preparatory Department as at 1 September 2020; 

 

4. children who have, or have had, a sibling attending the secondary department of the school.  “Sibling” is defined as another child of the family to include, for example, half-brothers and sisters, together with children who are adopted or fostered (details to be supplied); 

 

5. children who are the eldest child of the family at the date of application, eligible to transfer to a mainstream Post-Primary school.  Eldest child covers “only” children as well as twins (or other multiples) who are treated as joint eldest. 

 

6. children who are transferring from Primary Schools located in the former Ards, North Down and Castlereagh Borough Council areas; 

 

7. the age of the child, preference being given to the eldest child. 

 

8. In the unlikely event in criterion 7 above, of two or more children having the same birthday; 

 

(a) Children will be selected for admission on the basis of the initial letter of the surname as it appears on the birth certificate in the order used in the BT Telephone Directory for domestic users, ‘BT order’. 


(b) Where surnames begin with the same letter, the second and, if necessary, subsequent letters will be used to establish relative priority for admission using BT order. 

 

(c)  Where children have the same surname, the initial letter of the first forename as it appears on the birth certificate will be used for admission. 

 

(d) Where the forenames begin with the same letter, the second and, if necessary, subsequent letters will be used to establish relative priority for admission using BT order. 

 

(e) Where no priority can be established by means of this direct alphabetical comparison (eg ‘Alan’ ‘Alanna’) the child with the shorter first forename will be prioritised for admission. 

 

(f) Where children have the same forename the child without any subsequent forename will be prioritised for admission. 

 

(g) Where the application of (a) to (f) has not permitted priority to be established then (c) and (d) will be repeated with the substitution of ‘second forename’ for ‘first forename’.  

 

9. The School wishes to continue its tradition of accepting children from a wide catchment area, irrespective of the proximity of their homes from the School.  If however after all the criteria 1 to 8 (g) have been exhausted it becomes necessary to make a final selection, priority will be given to a child whose home is closer to the school.  Distance will be measured in a straight line using an Ordnance Survey map from the front door of the child’s home to the front door of the School.  Home will be taken to mean the child’s address appearing at the commencement of the Transfer Application Form. 

 

 Parents/Guardians must indicate on the Transfer Application which of the above sub-criteria apply and to furnish relevant details.  The Board of Governors will only take into account information which is detailed on or attached to the Transfer Application. 

 

SPECIAL PROVISIONS 

Special Provisions will only apply to children who have not entered for the CEA because they took up residence in Northern Ireland after 9 October 2020 or received more than half of their primary education outside Northern Ireland. 

 

Parents/guardians who wish to apply to the School under Special Provisions should complete Form SP20, obtainable from the School, stating the precise reason why they believe the child is eligible for consideration under Special Provisions and upload it with appropriate evidence with the Transfer Application.  


Parents/Guardians who are applying for Special Provisions must do so by 16 March 2021.Using the information provided the Board of Governors will determine whether Special Provisions applies. If it does, those children who the Board of Governors considers to be eligible will be included under Criterion 2 (b) of the Admissions Criteria. 


NOTE TO PARENTS/GUARDIANS 

It is the responsibility of parents/guardians to ensure that the online application is completed in full and that all relevant information is recorded on, or attached to, the online application by the date of receipt by the School. 

 

If the Board of Governors becomes aware of any irregularity in the AQE number quoted on the online application, it reserves the right to reject the application made on behalf of the child for admission to the School. 

 

In each case, it will be the responsibility of the parents/guardians to provide the School’s Admissions Committee with evidence which supports the claim of special provisions.   

 

 

DUTY TO VERIFY 

The Verification of Information 

 

Those making applications should note that the information contained within an application that qualifies the child for admission will be verified. 

The Board of Governors therefore reserves the right to require such supplementary evidence as it may determine to support or verify information on any application form/Transfer Form. 

 

Those making applications should also note the provision of false information or incorrect information, or the failure to provide verifying documents according to the required deadline, may result in either the withdrawal of a place or the inability of the School to offer a place. 

 

 WAITING LIST POLICY 

 

1) Should your application for a place in Regent House School be unsuccessful, your child’s name will be automatically added to a waiting list.  Please contact the school if you wish your child’s name to be removed from the list.  The waiting list will be in place until the end of the academic year. 

 

2) Should a vacancy arise after notification that your application was unsuccessful, the school will contact you to ascertain if you are still interested in a place.  All applications for admission to the relevant year group that were initially refused, new applications, late applications and applications where new information has been provided will be treated equally and the published criteria applied.  The school will contact you in writing if your child gains a place by this method.  

 

APPLICATIONS AND ADMISSIONS 

 

Year      2018/19 

Admissions No      210

Total Applications ie. All preferences      289

Total Admissions      210

 

Year      2019/20 

Admissions No      240

Total Applications ie. All preferences      357

Total Admissions      240

 

Year      2020/21 

Admissions No      240

Total Applications ie. All preferences      310

Total Admissions      240  

 

 

 

ADMISSION CRITERIA YEARS 9 – 12 

 

The appropriate number of possible admissions to the school will be determined so that the total enrolment figure does not exceed 1450 which is the number allowed by the Department of Education for Regent House School. 

 

Places will only be offered to pupils in a particular Year group where to do so would not prejudice the efficient use of resources.  For health and safety reasons, classes in practical subjects will not normally exceed 20 and non-practical classes shall not exceed 31.  The Governors will determine if a place becomes available.  If the number of applications exceeds the number of available places, children will be selected by applying the following criteria progressively in the order set down:- 

 

Children who have shown by their academic progress and positive attitude to date that they will benefit from the educational provision available in Regent House.  Evidence will be sought from the grade achieved in the Transfer Test and reports from the previous school attended, which must accompany the application.  Applicants will be ranked accordingly and selection will be made according to their place in this rank order. 

 

In the event of there being more suitable applicants than available places then the places will be allocated using the following criteria in the order stated. 

 

(i) Children who have attended Regent House Preparatory Department. 


(ii) Children who have a sibling currently attending the school (including the Preparatory Department).  “Sibling” is defined as another child of the family to include, for example, half-brothers and sisters, together with children who are adopted or fostered. 


(iii) Children who have had a sibling attending the school.  “Sibling” is defined as another child of the family to include, for example, half-brothers and sisters, together with children who are adopted or fostered. 


(iv) Children who are the eldest child of the family to be eligible to be admitted to the school. 


(v) Children whose parent/guardian was a past pupil of Regent House School. 


(vi) The age of the child, preference being given to the eldest child. 


(vii) In the unlikely event in criterion above, of two or more children having the same birthday, 


(a) Children will be selected for admission on the basis of the initial letter of the surname as it appears on the birth certificate in the order used in the BT Telephone Directory for domestic users, ‘BT order’. 


(b) Where surnames begin with the same letter, the second and, if necessary, subsequent letters will be used to establish relative priority for admission using BT order. 


(c) Where children have the same surname, the initial letter of the first forename as it appears on the birth certificate will be used for admission. 


(d) Where the first forenames begin with the same letter, the second and, if necessary, subsequent letters will be used to establish relative priority for admission using BT order. 


(e) Where no priority can be established by means of this direct alphabetical comparison (e.g. ‘Alan’ ‘Alanna’) the child with the shorter first forename will be prioritised for admission. 


(f) Where children have the same first forename the child without any subsequent forename will be prioritised for admission. 


(g) Where the application of (a) to (f) has not permitted priority to be established then (c) and (d) will be repeated with the substitution of ‘second forename’. 


(viii) The School wishes to continue its tradition of accepting children from a wide catchment area, irrespective of the proximity of their homes from the School.  If however after all the criteria (i) to (vii) have been exhausted it becomes necessary to make a final selection, priority will be given to a child whose home is closer to the school.  Distance will be measured in a straight line using an Ordnance Survey map from the front door of the child’s home to the front door of the School. 



 



** This information is provided for guidance only and while the content is, to the best of our knowledge, accurate we cannot be held in any way responsible for any errors or omissions that it may contain. Please contact your LA or chosen grammar school for all admission and Transfer Test queries.**