Admission criteria for

September 2021

In recent years the Transfer Test - either the AQE or GL (PPTC) version has been used as part of the admissions policy for entry into year 8. In 2020 the Transfer Test did not take place and so this school has developed new criteria for entry into Year 8 in September 2021.

 

These criteria can vary greatly from school to school and you should make yourself aware of all the criteria details as they will determine which children will be admitted to this school in September 2021.

 

Make sure that you provide the school with all the information that they require as the school will use the information that you provide when making their decision about which children are admitted in September 2021.

Omagh Academy Grammar School

Omagh Academy Grammar School          

Controlled  Grammar School      Boys and Girls 



21-23 Dublin Road  

Omagh

BT78 1HF 

 

Tel No:   028 8224 2688    

Fax No:   028 8224 6737  

Email:  info@omaghacademy.omagh.ni.sch.uk  

Website: www.omaghacademy.com

   

Principal:  Mrs Ruth E S Maxwell      

Chairman of the Board of Governors:  Mr William D Reilly 

  

Age Range 11 – 18

Admissions No:      95 

Enrolment No:    660

Roll:    675 


An Open Evening for pupils and their parents will be held virtually. 

 


To Parents/Guardians naming Omagh Academy as a Preference on your child’s online application. 

 

  

The Board of Governors of Omagh Academy Grammar School remains firmly committed to academic selection as a method of entry to the School. In this unprecedented year, due to the COVID-19 pandemic and the cancellation of the Common Entrance Assessment administered by the Association of Quality Education (AQE), alternative criteria have been adopted. 

 

 

Special Provisions 

 

If you are making a claim for your child to be considered under Special Provisions, please note that you are required to include with the transfer application all such material as you consider will assist the Admissions Committee of the Board of Governors (hereinafter referred to as ‘the Admissions Committee’) in determining if Special Provisions apply. It is the responsibility of parents/guardians to ensure this information is provided and that it is both complete and accurate.  

 

 

Claims for consideration for a child under Special Provisions will be examined and decided upon before the application of any of the Admissions Criteria. 

 

  

RESPECTIVE FUNCTIONS OF THE BOARD OF GOVERNORS AND PRINCIPAL IN RELATION TO ADMISSIONS 

In the event of the School being oversubscribed the Board of Governors has approved the criteria described below and has delegated the task of applying these criteria to the Principal.  Decisions in respect of “Special Provisions” will be taken by the Admissions Committee, to whom decision-making powers have been delegated by the full Board of Governors.  Further reference, therefore, to the Board of Governors may imply the Admissions Committee or the Principal. 

 

ADMISSIONS CRITERIA 2021 

 

1 INTRODUCTION 

When considering which children should be selected for admission the Board of Governors will only take into account information which is detailed or uploaded with the online application.  Parents should therefore ensure that all information pertaining to their child and relevant to the School’s admissions criteria is stated on the transfer application or included with it at the time of application. 

  

2 ADMISSIONS CRITERIA TO BE APPLIED TO ALL APPLICANTS 

 

Due to the cancellation on Wednesday 13 January 2021 of the AQE Common Entrance Assessment, if the number of applications is greater than the Admissions Number determined by The Department of Education, the School will use the following Admissions Criteria for entry into Year 8 in September 2021 which will be applied in the order in which they are set out until the point where the Admissions Number is reached. 

  

In the event that there are fewer applicants complying with a particular criterion than there are places available or remaining, those applicants complying with that criterion will be admitted and the next criterion will be applied to the remaining applicants. 

  

In the event that there are more applicants complying with a particular criterion than there are places available or remaining, those applicants complying with that criterion will go forward to be considered under the next criterion and those not complying with that criterion will be eliminated. 

 

1 Children resident in Northern Ireland at the time of their proposed admission, with permanent addresses in Northern Ireland at that time, will be selected for admission to the School before any child not so resident; 


2 The Board of Governors will consider for admission into Year 8:- 


(a) those applicants who, on 20th November 2020, were entered for the Common Entrance Assessment (CEA) provided by AQE. The AQE candidate number must be entered on the transfer application; 


(b)  Applicants from whom the Board of Governors has received a claim for consideration under the section entitled Special Provisions and whose claim has been accepted as valid (set out below); 


3 Pupils with a sibling*1 currently enrolled at the School at the time of application (state name(s) and registration groups on the transfer application); 


4 A pupil who is the eldest child*2 in the family; 


5 Pupils with a sibling*1 previously enrolled, at the School (state name(s) and dates attended on the transfer application); 


6 Pupils ranked by the initial letter of surname (and if necessary, subsequent letters), as entered on the birth certificate, in the order set out below: 


W D O E R Z S Q O’ N J G T L X V A U C B Mac F P Mc Y M K I H 


(a) Children will be selected for admission on the basis of the initial letter of the surname. 


(b) Where surnames begin with the same letter, the second and, if necessary, subsequent letters will be used to establish relative priority for admission using alphabetical order. 


(c) Where children have the same surname, the initial letter of the first forename as it appears on the Birth Certificate or Adopted Children Register will be used for admission. Where no priority can be established by means of this direct alphabetical comparison (eg ‘Strong’ ‘Stronge’) the child with the shorter surname will be prioritised for admission. 


(d)  Where the forenames begin with the same letter, the second and, if necessary, subsequent letters will be used to establish relative priority for admission using alphabetical order. 


(e) Where no priority can be established by means of this direct alphabetical comparison (eg ‘Alan’ ‘Alanna’) the child with the shorter first forename will be prioritised for admission. 


(f) Where children have the same forename the child without any subsequent forename will be prioritised for admission. 


(g) Where the application of (a) to (f) has not permitted priority to be established then (c) and (d) will be repeated with the substitution of ‘second forename’ for ‘first forename’. 


7 In the event that after all the above criteria have been applied, and there are two or more children still tied for the last remaining place, those pupils will be ranked by order of date of birth, preference being given to the older child established by date of birth as entered on the Register of Births or the Adopted Children’s Register. 


If there are still places available after all the children who have been entered for AQE’s Common Entrance Assessment have been considered, the above criteria (numbered 3-7) shall be applied, in the order set down, to children, if they satisfy Criterion 1, who have not been entered for the Common Entrance Assessment administered by AQE. 

  

1 A “sibling” is defined as another child of the family [Article 2(2) of the Domestic proceedings (NI) Order 1980] to include, for example, half-brothers and sisters, together with children who are adopted or fostered.  


2 Twins and other multiples who are eldest in the family are treated as joint eldest children. Children who are the only child of the family are treated as the eldest child. Applicants qualify for the eldest child criterion if they are the first child of the family eligible to apply for a post-primary mainstream school. 

 

 

3 GENERAL INFORMATION RELATING TO SPECIAL PROVISIONS 

Claims under Special Provisions will be examined and decided upon before the application of any of the Admissions Criteria. 

  

SPECIAL PROVISIONS 

 

Special Provisions will only apply to children who have not entered for the CEA because they took up residence in Northern Ireland after 9 October 2020 or received more than half of their primary education outside Northern Ireland. 


Parents/guardians who wish to apply to the School under Special Provisions should complete Form SP20, obtainable from the School, stating the precise reason why they believe the child is eligible for consideration under Special Provisions and upload it with appropriate evidence with the Transfer Application. 


Parents/Guardians who are applying for Special Provisions must do so by 16 March 2021. Using the information provided the Board of Governors will determine whether Special Provisions applies. If it does, those children who the Board of Governors considers to be eligible will be included under Criterion 2(b) of the Admissions Criteria. 

 

In each case, it will be the responsibility of the parents/guardians to provide the School’s Admissions Committee with evidence which supports the claim of special provisions.   

 

  

4 SPECIAL EDUCATIONAL NEEDS 

 

The procedures for children in receipt of a Statement of Special Educational Needs will operate outside the normal Open Enrolment procedures, in order to ensure that such children are provided with the most appropriate school placement.  Further advice may be obtained from the Education Authority. 

 

 5 THE VERIFICATION OF INFORMATION PROVIDED 

. Parents/Guardians should note that the information contained within an application that qualifies the child for admission may require to be verified. 


. The Admissions Committee therefore reserves the right to require such supplementary evidence as it may determine to support or verify information on the transfer application.  


. This information will be requested on or shortly after 19 June 2021 when they have been notified of their allocation of a place at the School. 


. Parents/Guardians should also note that the provision of false information or incorrect information or the failure to provide verifying documents according to the required deadline may result in either the withdrawal of a place or the inability of the School to offer a place.  


 

6 ADMISSION TO YEAR 8 FOLLOWING COMPLETION OF THE TRANSFER PROCEDURE 


Should the Board of Governors determine that a child has arrived in Northern Ireland after the Transfer Process has been concluded and is seeking admission to the school, and the School’s Admissions Number has been reached, it will seek approval from the Department of Education to admit the child through the allocation of an additional place. 

 

Omagh Academy Grammar School operates a separate waiting list for Year 8.  Should your application for a place in Omagh Academy Grammar School be unsuccessful, your child’s name will be automatically added to the waiting list. Please contact the school if you wish your child’s name to be removed from the list. The waiting list will be in place until the end of the academic year, 30th June 2022. 



Should a vacancy arise after notification that your application was unsuccessful, the school will contact you to ascertain if you are still interested in a place. All applications for admission to the relevant year group that were initially refused, new applications, late applications and applications where new information has been provided will be treated equally and the published criteria applied. The school will contact you in writing if your child gains a place by this method. 

 

7 TRANSPORT ARRANGEMENTS 

The Department of Education for Northern Ireland has advised schools that:  “it should be drawn to the attention 

of parents that changes in Departmental policy may alter transport eligibility criteria, entitlement to assistance and transport arrangements during their child’s time at any particular school and this should be taken into consideration when making their school selection”. 

 

 

NUMBERS OF APPLICATIONS AND ADMISSIONS 

 

Year   2018/19   

Admissions No.      95

Total Applications All Preferences     104

Total Admissions     97

 

Year   2019/20  

Admissions No.      95

Total Applications All Preferences     102

Total Admissions     95

 

Year   2020/21  

Admissions No.      95

Total Applications All Preferences     113

Total Admissions     97

 

8 OTHER ADMISSIONS POLICIES 


A copy of the policy for admission to Year 8 following completion of the Transfer Procedure, together with the policy for admissions to Years 9 to 12 and the policy for admission to Sixth Form are available on the school website:  www.omaghacademy.com or from the school office. 

** This information is provided for guidance only and while the content is, to the best of our knowledge, accurate we cannot be held in any way responsible for any errors or omissions that it may contain. Please contact your LA or chosen grammar school for all admission and Transfer Test queries.**