Admission criteria for

September 2021

In recent years the Transfer Test - either the AQE or GL (PPTC) version has been used as part of the admissions policy for entry into year 8. In 2020 the Transfer Test did not take place and so this school has developed new criteria for entry into Year 8 in September 2021.

 

These criteria can vary greatly from school to school and you should make yourself aware of all the criteria details as they will determine which children will be admitted to this school in September 2021.

 

Make sure that you provide the school with all the information that they require as the school will use the information that you provide when making their decision about which children are admitted in September 2021.

Grosvenor Grammar School

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Grosvenor Grammar School

Controlled Grammar School   Non-denominational    Co-educational  


Marina Park         

Belfast   

BT5 6BA 


Telephone No: 028 9070 2777 

Fax No: 028 9079 7019 

E-mail: info@grosvenor.belfast.ni.sch.uk  

Website: www.grosvenorgrammarschool.org.uk 


Principal:  Dr F Vasey MA, PhD, PGCE, PQH       

Chair of Board of Governors:  Miss S R Rainey OBE 

 

Age Range: 11-18 

Admission No: 175*  

Enrolment No: 1075 

* Temporary Variation (TV) 


Please note that alternative arrangements to Open Evenings are advertised via the School website 

 


RESPECTIVE FUNCTIONS OF THE BOARD OF GOVERNORS AND PRINCIPAL IN RELATION TO ADMISSIONS TO THE SCHOOL 

 

The Board of Governors delegates the selection of pupils for admission to the School Transfer Committee, consisting of the Chairman (or Deputy Chair) of the Board, two other Governors, the Principal (or her appointed Deputy) and one other member of the School’s Senior Leadership Team. 

 

ADMISSIONS POLICY 

 

As a result of the AQE Common Entrance Assessments being cancelled in their entirety due to Covid-19, and of AQE being unable to furnish the School with a score to allow all applicants to be rank ordered, the School will apply the following criteria for this academic year only. 

 

A. ADMISSIONS CRITERIA FOR ENTRY OF PUPILS TO YEAR 8 IN SEPTEMBER 2021 

 

1 General 

1.1 When considering which children should be selected for admission, the Board of Governors will only take into account information which is detailed on or uploaded with the Transfer Application.  It is the responsibility of parents/guardians to make sure that all information pertaining to their child and relevant to the School’s admissions criteria, as outlined below, is stated legibly on or uploaded with the Transfer Application.   

1.2 Where applicable, ‘sibling’ is defined as another child of the family as defined in Article 2(2) of the Children (NI) Order 1995, save that foster children will also be included. 

1.3 In relation to Eldest Child, twins (or other multiples) will be treated as joint eldest. 

 

2  If the School is over-subscribed, the following criteria for entry will apply, in the order stated.  

 

2.1 The Board of Governors will consider children who are resident in Northern Ireland at the time of their proposed admission to the School before those who are not. 


2.2     The Board of Governors will then consider children who have been entered for the Common Entrance Assessment (CEA) administered by the Association for Quality Education (AQE).  The AQE candidate number should be entered on the Transfer Application.  Children who were not entered for the CEA, because they would have been entitled to apply for Special Provisions as set out below, will also be considered.  


2.3 Place(s) will be allocated using the following sub-criteria which will be applied in the order in which they are set out until the point where the admissions number is reached.  

 

(i) children who have a sibling currently in the School, or who had a sibling attend the School [state name(s), date and Registration Group(s)]. 

(ii) children who are the eldest child in the family to be eligible to transfer to a mainstream Post-Primary School. 

(iii) children who currently attend one of the following named primary schools: 

  

Andrews Memorial PS (Comber)   

Killinchy PS (Comber) 

Braniel PS (Belfast)     

Knockbreda PS (Belfast) 

Brooklands PS (Belfast)    

Leadhill PS (Belfast)     

Cairnshill PS (Belfast)    

Lisnasharragh PS (Belfast) 

Carrickmannon PS (Ballygowan)  

Loughview Integrated PS (Belfast) 

Comber PS      

Moneyrea PS 

Cregagh PS (Belfast)     

Nettlefield PS (Belfast) 

Dundonald PS     

Orangefield PS (Belfast) 

Elmgrove PS (Belfast)    

Rosetta PS (Belfast) 

Euston Street PS (Belfast)    

St Joseph’s PS (Holland Drive, Belfast) 

Forge Integrated PS (Belfast)   

Strandtown PS (Belfast) 

Gilnahirk PS (Belfast)    

Victoria Park PS (Belfast) 

Harding Memorial PS (Belfast) 


(iv)     children will be ranked in the order of preference as it appears on their Transfer Application, with first preferences being admitted before second preferences, and so on.   


(v)      Tie-breaker 

 If there are places remaining after the application of sub-criteria 2.3 (i)-(iv) above, those remaining places will be determined using a random tie-breaker as follows: 

    

Applicants will be ranked for acceptance on the basis of a computer-based process which will make use of the names of applicants as shown on their Transfer Application. 

 

The process is carried out by means of a computer program which, for each applicant, generates a ranking number using the details from the Transfer Application as the seed for a random number generator.  The outcome, for any given applicant, is dependent only on the applicant’s name (as stated on the Transfer Application) and is not affected by the details of any other applicant.  


Although the process is repeatable, and the results may therefore be subsequently verified, it is not possible to predict, in advance of running the program, what the result will be for any given set of details.  Applicants with the lowest ranking numbers will be given places up to the number of places available.  Further details may be obtained from the Principal. 

 

3.0 If there are still places available after consideration of all the children who are eligible under 2.2 above, the School will consider for admission any children who were not eligible under 2.2 above. Such children will be allocated to the remaining place(s) up to the School’s Admissions Number using the criteria listed in section 2.3 in the order set out. 

 

SPECIAL PROVISIONS 

 

Special Provisions will only apply to children who have not entered for the CEA because they took up residence in Northern Ireland after 9 October 2020, or received more than half of their primary education outside Northern Ireland.  

 

Parents/guardians who wish to apply to the School under Special Provisions should complete Form SP20, obtainable from the AQE website or from the School, stating the precise reason why they believe the child is eligible for consideration under Special Provisions and upload it with appropriate evidence with the Transfer Application. 

Parents/Guardians who are applying for Special Provisions must do so by 16 March 2021. Using the information provided the Board of Governors will determine whether Special Provisions applies. If it does, those children whom the Board of Governors considers to be eligible will be included under Criterion 2.2 of the Admissions Criteria. 

 

DUTY TO VERIFY 

 

The Board of Governors reserves the right to require such supplementary evidence as it may determine to support or verify information on any applicant’s Transfer Application.  Parents should note that the information contained within an application that qualifies the child for admission may require to be verified.  If the requested evidence is not provided to the Board of Governors by the deadline specified by the Board of Governors, this will result in the withdrawal of an offer of a place.  Similarly, if information is supplied which appears to be false or misleading in any material way, the offer of a place will be withdrawn.   

 

WAITING LIST POLICY 

 

Grosvenor Grammar School operates a separate waiting list for each year group.  For Year 8, all applications for admission to Year 8 that were initially refused will be automatically added to the waiting list. New applications and applications where new information has been provided will also be added to the waiting list.  The Year 8 waiting list will be in place until the 30 June 2022.  Please contact the School if you wish your child’s name to be removed from the list. 

 

Should a vacancy arise after 18 June 2021 and should there be more applications than places available, the procedure outlined in the Contingency Admissions Criteria for entry of children to Year 8 will be followed.  The School will contact you in writing if your child gains a place in the School by this method. 

 

 Applications and Admissions 

 

Year    2018/19 

Admissions No     155

Total Applications   All Preferences    227

Total Admission    156*

 

Year    2019/20 

Admissions No     157 (TV)

Total Applications   All Preferences    232

Total Admission    157

 

Year    2020/21 

Admissions No     175 (TV)

Total Applications   All Preferences    236

Total Admission    175

  

* includes pupil(s) admitted through appeals procedure.

 

B. ADMISSIONS CRITERIA FOR ENTRY OF PUPILS TO YEARS 9, 10, 11 OR 12 

 

APPLICATION PROCEDURE 

Those wishing to apply for entry to Year 9 - Year 12 must make formal application each year using the Education Authority Form and provide the most recent reports from their present school.  Full details, including the Education Authority Application Form, may be obtained by writing to the Principal's Personal Assistant, Grosvenor Grammar School, Marina Park, Belfast BT5 6BA. 

 

The Board of Governors has approved the criteria described below and has delegated the task of applying these criteria to the Principal. 

 

It is the responsibility of parents/guardians to make sure that all information pertaining to their child and relevant to the School’s admissions criteria, as outlined below, is stated legibly on or attached to the Education Authority Application Form. 

 

Following receipt of an application, the School will advise parents in writing, by the eleventh working day following the receipt of the Education Authority Form, of any decision to interview their child or otherwise.  


Children will only be called to interview if they are deemed suitable to be admitted on the basis of any educational attainment evidence on or attached to the Education Authority Application Form.  This evidence should indicate academic attainment which is compatible with the demands and requirements made upon the year group they wish to enter.  This material may include any or all of the following: 

i)    the score awarded by AQE in the CEA or the transfer grade awarded by CCEA; 

ii)   school reports indicating the results for the child of any tests/examinations conducted in Post-Primary Education; 

iii)   any other relevant material. 

 

1 Criteria for admission for applicants 

1.1 There MUST be places available in the year group being applied for, conditional upon places being available within classes to support appropriate subject choices and Department of Education guidelines regarding class size, subject to an overall enrolment number of 1075. 


1.2 If the number of applications is greater than can be admitted within the School Enrolment Number, or within a particular Year group, the following criteria will be applied in the order stated: 


(i) children whose most recent reports from their present school (and previous schools, if applicable) satisfy the Principal on past school record and achievement will be considered before other children.  


Each case will be carefully assessed by the Principal and will take into account appropriate documentary evidence medical or otherwise.  In such a case the decision of the Principal will be final; 

(ii) children whose applications have been received on or before 1 April 2021 and applications received after this date from children who have recently moved into the area (*see below) will be considered before other children; 


(iii) children will be ranked on the basis of a scored interview to include attainment, effort, extra-curricular contribution and motivation.  It should be noted that the interview process will take into account any educational attainment evidence, including the most recent school report, presented prior to or at the interview. 

 

2 If more than one child is eligible for the last remaining place(s) because they have equal scores, then the final place(s) will be allocated using the following criteria, in the order stated: 

(i) children who EITHER have a sibling currently in the School [state name(s) and Registration Group(s)] OR are the eldest child in the family to transfer to a mainstream Post-Primary School. 

(ii) applicants will be ranked for acceptance on the basis of a computer-based process which will make use of the names of applicants as shown on their Education Authority Application Forms. 

 

The process is carried out by means of a computer program which, for each applicant, generates a ranking number using the details from the Education Authority Application Form as the seed for a random number generator.  The outcome, for any given applicant, is dependent only on the applicant’s name (as written on the Education Authority Application Form), and is not affected by the details of any other applicant.  


Although the process is repeatable, and the results may, therefore, be subsequently verified, it is not possible to predict, in advance of running the program, what the result will be for any given set of details.  Applicants with the lowest ranking numbers will be given places up to the number of places available.  Further details may be obtained from the Principal. 

 

*Moving to the area from a distance of greater than 20 miles from the School as measured in a straight line using an Ordnance Survey web distance measurement tool from the child’s home to the front entrance of the School’s main administrative building.  Home will be taken to mean the child’s address appearing at the commencement of the Education Authority Application Form. 

 

All applications for Years 9, 10, 11 or 12 that were initially refused will be automatically added to a separate waiting list for each Year Group.  New applications and applications where new information has been provided will also be added to the relevant Year Group waiting list.  The Years 9, 10, 11 and 12 waiting lists will be in place until the end of April 2022, after which the application is deemed to have lapsed.  Please contact the School if you wish your child’s name to be removed from the relevant Year Group waiting list. 

 

Should a vacancy arise all applications on the waiting lists will be treated equally and the procedure outlined in the Admissions Criteria for entry of pupils to Years 9, 10, 11 or 12 will be followed.  The School will contact you in writing if your child gains a place in the School by this method. 

 

C. ENTRY TO SENIOR SCHOOL 

 

There are currently 290 places available in the Senior School, subject to an overall School Enrolment Number of 1075 pupils.  On average, approximately 10 pupils enter Year 13 each year from neighbouring schools.  All applicants should be aware that 3 ‘AS’ level (or BTEC) subjects in Year 13 will be studied, based on the appropriate advice provided to the students and their parents.  A minimum of 3 ‘A2’ (or BTEC) qualifications must be studied in Year 14.  Consideration to study 4 AS/A2 qualifications may be given to Further Mathematics students. 

 

Full details of the requirements are given in the School Contract that all pupils and parents must sign before a place in the Senior School can be confirmed. 

 

Part 1 - ENTRY TO YEAR 13 

NOTE:  Most subjects will have Specific and General Entry Recommendations and the details can be found in the ‘Information About Senior School Entry and Year 13/Year 14 Courses’ booklet, but in general terms it is very strongly recommended that pupils have achieved a GCSE* grade B (or above) or have teacher recommendation in those subjects they wish to study at advanced level; with the exception of some subjects for which GCSE in the subject is not a prerequisite (e.g. Government & Politics). 

*with reference to all stated qualifications (e.g. GCSE, AS, A2), please read ‘or the equivalent outcome as approved by the Department of Education’. 

  

POINTS 1-3 APPLY TO CURRENT GROSVENOR GRAMMAR SCHOOL PUPILS ONLY 

 

1. Parents and pupils should note that all Grosvenor Grammar School pupils who meet all of the following criteria will automatically have the right to a place in the Senior School, regardless of the grades/points of outside applicants to the School: 

(i)  have achieved 15 or more points in their GCSE subjects where a GCSE grade A* or 

 A = 3 points, B = 2 points, C* = 1.5 points and C = 1 point [Please note the grade achieved in Religious Studies (Short Course) is worth half the points of a full GCSE Grade i.e. A* or A = 1.5 points, B = 1 point, C* = 0.75 of a point and C = 0.5 of a point].  The Principal will determine the points awarded for other non-GCSE level 2 qualifications; 

(ii)  satisfy the Principal on past school record and achievement (including attendance levels, behaviour, motivation and punctuality); 

(iii)  have an interview with Grosvenor Grammar School careers staff to choose a course of study which shows he/she has a reason for entering Senior School and has a suitable match of subjects. 

 

2.  In the case of Grosvenor Grammar School pupils whose performance in GCSE examinations may have been detrimentally affected by medical or other problems, the Principal is empowered, in exceptional cases, to waive the requirements of criterion one above.  Each case will be carefully assessed by the Principal, taking into account the appropriate documentary medical evidence. 

 

3. If a Grosvenor Grammar School pupil fails to gain admission via the criteria detailed above they will be considered via criteria 4 - 6. 

 

EXTERNAL APPLICATIONS 

 

Please Note 

. All applications for places should be received, at the latest, by the School Office staff by 1.00 p.m. on the day of publication of the final GCSE results.  Applications received after this time will only be considered for a place if there are places available. 


. Acceptance of a place offered in the Grosvenor Grammar School Senior School must be made and received by the School before 1.00 p.m. on the day following the publication of the final GCSE results.  Otherwise, the offer will be withdrawn and the place offered to the applicant next on the waiting list. 


4.  If the number of applicants exceeds the number of places available, applicants will be ranked according to the points score based on their best 7 GCSE grades [where a GCSE Grade A* or A = 3 points, B = 2 points, C* = 1.5 points and C = 1 point; please note the grade achieved in a GCSE Short Course is worth half the points of a full GCSE Grade i.e. A* or A = 1.5 points, B = 1 point, C* = 0.75 of a point and C = 0.5 of a point].  Applicants will be selected in accordance with their place in this rank order of the points score.  The Principal will determine the points awarded for other non-GCSE level 2 qualifications. 

 

5.  In the event that criterion 4 fails to separate candidates for a remaining place then applicants will be ranked according to the points score based on their best 7 GCSE grades (where a GCSE Grade A* = 4 points, A = 3 points, B = 2 points, C* = 1.5 points and C = 1 point).  Applicants will be selected in accordance with their place in this rank order of the points score. 

 

6. In the event that criterion 5 fails to separate candidates for a remaining place then the total points tally of each applicant will be used to rank them (where a GCSE Grade A* = 4 points, A = 3 points, B = 2 points, C* = 1.5 points and C = 1 point).  Applicants will be selected in accordance with their place in this rank order. 

 

Criteria for all extra places made available by the Department of Education for admission into  

Year 13 

 

The Department of Education may, in response to a request from a school, increase the number of pupils that the school can admit to its Year 13. Places that become available in this way shall be allocated only to pupils who meet the basic eligibility criteria for Sixth Form study (as set out below) and shall be allocated in the order determined by the criteria to be applied in the order set down. 

 

1. Pupils who have most recently completed Year 12 in Grosvenor Grammar School. 

 

2. Pupils from other schools where admission has been agreed and additional places granted by the Department of Education.* 

 

* Parents should note how the Department of Education (DE) will, in response to a school's request, temporarily increase a school's enrolment number in order to allow extra post -16 pupils to enrol. DE will only increase the school’s enrolment number if it is content that each external pupil for whom a place is requested would not be able to pursue their post-16 choice courses at another suitable school without undertaking an unreasonable journey (i.e. a journey, that by public transport, would be over an hour from where the young person lives or is further than 15 miles distance). If DE finds that no other suitable school may provide all of the post-16 courses that the pupil wishes to pursue – then DE will agree a school’s request for an extra place. 

 

What is a school of a type that is suitable for a pupil? To determine this, DE first considers all schools to be one of 4 types: (1) denominational (2) non-denominational (3) Integrated and (4) Irish-Medium. A school requesting an extra place for a post-16 pupil will belong to one of these 4 types and DE will consider any other school or school from this same type as suitable for the pupil. DE will also consider as suitable for the pupil any school from the same type as the type of school that the child attended in Year 12. 

 

Part 2 - ENTRY TO YEAR 14 

 

1. Grosvenor Grammar School Year 13 pupils should be aware that the 

 minimum entry requirements for entry into Year 14 are that pupils should: 

. have achieved in AS examinations during Year 13 at least 3 grade Ds * OR scored a minimum of 32 points in GCE AS subjects only; 



[UCAS Points Tariff (AS or equivalent): A = 20, B = 16, C = 12, D = 10, E = 6]; 

. satisfy the Principal on attitude, behaviour and attendance. 



 Note also that: 

. full details of the requirements are given in the School Contract that all pupils and parents must sign before a place in the Senior School can be confirmed; 


. in a few exceptional cases it may be possible for pupils to repeat their Year 13, provided they will be under 18 years of age before 2 July 2021 AND that places are available and that the Principal feels it is in the best interests of the pupil to do so.  Failure to meet the age requirement will mean that such pupils will automatically lose their place in the School; and 


. pupils whose performance in the AS level examinations may have been detrimentally affected by extreme medical or other problems, the Principal, in consultation with the Chairman of the Board of Governors, is empowered, in exceptional cases, to waive the above requirements. Each case will be carefully assessed by the Principal and Chairman of the Board of Governors, taking into account the appropriate documentary evidence. 



* The School will also consider 2 C grades and 1 E grade as an equivalent to 3 D grades. 

 

2.  Non Grosvenor Grammar School applicants to enter Year 14. 


2.1 There MUST be places available in Year 14.  Places are subject to an overall school enrolment number of 1075. 

2.2 All Grosvenor Grammar school pupils that meet the minimum entry requirements will be accepted first.   If the Principal deems that there are still places available and the total number of applicants exceeds the number of places available, then applicants will be scored according to their results in AS examinations.   Applicants will be rank ordered according to their total score and selection will be according to their place in this rank order, the highest scores being selected first. 




[UCAS Points Tariff (AS or equivalent): A = 20, B = 16, C = 12, D = 10, E = 6] 

 

All applications for Year 13 or Year 14 that were initially refused will be automatically added to a separate waiting list for each Year Group.  New applications and applications where new information has been provided will also be added to the relevant Year Group waiting list.  The Year 13 and Year 14 waiting lists will be in place until 30 September 2021, after which the application is deemed to have lapsed.  Please contact the School if you wish your child’s name to be removed from the relevant Year Group waiting list. 

 

Should a vacancy arise all applications on the waiting lists will be treated equally and the procedure outlined in the Admissions Criteria for entry of pupils to Year 13 or Year 14 will be followed.  The School will contact you in writing if your child gains a place in the School by this method. 

 


** This information is provided for guidance only and while the content is, to the best of our knowledge, accurate we cannot be held in any way responsible for any errors or omissions that it may contain. Please contact your LA or chosen grammar school for all admission and Transfer Test queries.**