Admission criteria for

September 2021

In recent years the Transfer Test - either the AQE or GL (PPTC) version has been used as part of the admissions policy for entry into year 8. In 2020 the Transfer Test did not take place and so this school has developed new criteria for entry into Year 8 in September 2021.

 

These criteria can vary greatly from school to school and you should make yourself aware of all the criteria details as they will determine which children will be admitted to this school in September 2021.

 

Make sure that you provide the school with all the information that they require as the school will use the information that you provide when making their decision about which children are admitted in September 2021.

Enniskillen Royal Grammar School

Enniskillen Royal Grammar School                            

Voluntary Grammar Co-Educational 


Cooper Crescent Site                              Lough Shore Site  

1 Cooper Crescent                                   1 Lough Shore Road                                                       

Enniskillen Portora,                                  Enniskillen  

BT74 6DQ                                                     BT74 5HD  

Tel No: 028 6632 2165                             Tel No: 028 6632 2658   

                                               

E-mail: info@enniskillenroyalgs.com                                                                                                         

Website: www.enniskillenroyalgs.com                                                                                                                        

Principal: Miss E Armstrong BA (Hons)PGCE PQH (NI)                                                                                               

Chair of the Board of Governors: Mr Peter Little   


Age Range: 11 - 18              

Admissions No: 130 

Enrolment No: 900 

Roll: 915  


 Open Evening  

An Open Evening for P7 pupils and their parents will be held virtually. Details will be placed on our website 

www.enniskillenroyalgs.com in February 2021.  

 

Further details of the virtual arrangements will be published in the local press prior to the Open Evening. 

  

To Parents/Guardians naming Enniskillen Royal Grammar School as a Preference on your child’s Transfer Form.  Please note that the application process for pupils transferring from primary to post-primary will be facilitated by the Education Authority’s online portal.  


The portal will go live at 12 noon on Monday 1st March 2021 and will close at 4 pm on Tuesday 16th March 2021.   

 

In light of the cancellation of the AQE Common Entrance Assessment for reasons relating to COVID 19, the following contingency procedures will be followed for admissions to Year 8 in Enniskillen Royal Grammar School in September 2021. 


Pupils who wish to apply for a Year 8 place at Enniskillen Royal Grammar should still do so through the normal post primary admissions process set out by the Education Authority. It is required that such pupils will have registered for the AQE CEA tests.  Please attach/upload the AQE registration letter or AQE examination card to the Transfer form.  


The Board of Governors will require parents/guardians to provide documentary evidence of a pupil’s educational attainment in primary school to enable the Admissions Sub-Committee to make an educational judgement so that the child can be ranked, using the 2021 protocol (available on request from the school).    


The primary evidence will be the P5 PTE Score and Stanine and P5 PTM Score and Stanine or the P5 Scores and Stanines in recognised equivalents.  This information should be recorded on the ERGS Academic Data Form available from the school.  

 

 In the event that this primary evidence is not available for the pupil (as verified by the primary school) the pupil will be considered under Special Circumstances/Special Provision.  

 

Where a parent is of the view that this primary evidence does not adequately represent their child’s educational attainment they may provide secondary information under Special Circumstances.  This information should be recorded in the Special Circumstances section of the ERGS Academic Data Form available from the school.  

 

The onus is on the parents/guardians to ensure that the ERGS Academic Data form including the completed Special Circumstances section and all the relevant supporting evidence is attached/uploaded to the Transfer Form. 

 

The Admissions Sub-Committee will rank  each pupil, using the 2021 protocol , including pupils assessed under Special Circumstances and Special Provision, and will then apply the  Admissions Criteria 2021, outlined in the section below entitled APPLICATION OF ADMISSIONS CRITERIA – COVID 19 Contingency Criteria  

  

Special Circumstances and Special Provision 

 

Parents/Guardians should read the information in full on Special Circumstances and Special Provision given in the Section on Admissions Criteria.  Parents/Guardians who require any further information or clarification are warmly invited to contact the Principal.  

 

The onus is on the parents/guardians to ensure that a copy of the ERGS Academic Data form, including the completed Special Circumstances section along with all the relevant supporting evidence is attached/uploaded to the Transfer Form. 

  

Respective functions of the Board of Governors and Principal in relation to admissions  

 

The Board of Governors draws up the admissions criteria and has delegated to the Admission Sub-Committee, composed of a minimum of five members of the Board, including the Principal, the task of applying these criteria.  Any reference herein to the term the Board of Governors includes any Committee or Sub-Committee appointed by the Board of Governors for the purpose of applying the Admissions Criteria set out herein. 

 

ADMISSIONS CRITERIA 2021- COVID 19 Contingency Criteria  

 

The Board of Governors of Enniskillen Royal Grammar School has determined that, in the event of over-subscription, children will be selected for admission by the application of the following procedure.  Children resident in Northern Ireland at the time of their proposed admission will be considered before any child not so resident. 

 

Children who have registered to take the AQE Common Entrance Assessment (CEA), and have been ranked,  according to the 2021 protocol, subject only to the consideration of those children claiming “Special Provision” and “Special Circumstances” as defined below, will be considered before any child who has not registered for the AQE Common Entrance Assessment.   

 

Special Circumstances and Special Provision 

 

Consideration of a claim for Special Circumstances and/or Special Provision consists of two parts: the first requires the consideration of whether there is sufficient material to permit a child to be considered as having Special Circumstances or as attracting Special Provision or both: the second part of the consideration requires an educational judgement to be made on the totality of the material presented to the Admissions Sub-Committee for the purposes of ranking, using the 2021 protocol.  

 

It is for parents/guardians to present all such material as they consider will assist the Admissions Sub-Committee in performing both parts of the consideration described above.   It should be noted by parents/guardians that both parts of the consideration referred to involve an exercise in judgement and not precise calculation. 

 

The material referred to in the paragraphs below will assist the Admission Sub-Committee in making their judgement: it is however not intended to be restrictive and the Admissions Sub-Committee will consider all material presented by parents/guardians. 

 

A. Special Circumstances 

 

Children will be admitted strictly in the order of Points 1-6 in the Admissions Criteria, subject only to the consideration of issues such as where the primary evidence detailed above does not adequately reflect the educational  attainment of the pupil or subject to the consideration of medical or other problems.     Where Special Circumstances are claimed, parents/guardians should complete the Special Circumstances section on the ERGS Academic Data Form obtainable from the School, giving precise details of the Special Circumstances and attach/ upload with relevant supporting evidence to the Transfer Form.    

 

Documentary evidence must be provided by the parents/guardians to enable the Admissions Sub Committee to 

make an educational judgement.  Useful secondary evidence would include:- 

. the results for the child of any standardised/cognitive tests conducted in either P5, P6 or  P7 additional to that already submitted  under the 2021 protocol, 

. the three best results from official AQE past papers, (expressed as a percentage), taken under examination conditions in school in the period September to December 2020 and marked by the class teacher, as verified by the primary school 

. the child’s school test results in English and Mathematics. 

 

Such material will assist the Admissions Sub-Committee in making their judgement.  It is recognised that some parents /guardians may not be in a position to submit all the categories of information described.  These are not intended to be restrictive.  The Admissions Sub-Committee will consider all material presented by parents/guardians in support of their son/daughter’s application.    

 

Comparative information from the primary school will also be considered, where it is made available.   This would  

include the secondary evidence outlined above.  Please note that only the child for whom Special Circumstances is 

claimed should be identified.  All other children in the comparative picture should be anonymous. 

 

Where this information is made available by the primary school the parents/guardians should ensure that it is  

attached/uploaded to the Transfer Form. 

 

The onus is on the parents/guardians to ensure that a copy of the ERGS Academic Data Form including the completed Special Circumstances section with all the relevant supporting evidence is attached /uploaded to the Transfer Form. 

 

The Admissions Sub-Committee will consider the application for Special Circumstances.  Where this is accepted the Governors will determine, on the basis of the information available, a ranking for the child.  Such children will then be considered with all other children who have received a ranking, according to the 2021 protocol, and the Admissions Criteria applied. 

 

B. Special Provision 

 

Special Provision will apply for:- 

(a) Children whose parents/guardians wish them to transfer from schools outside Northern Ireland. 

(b) Children who have received more than half their primary education outside Northern Ireland. 

 

Note: It is expected that all those seeking admission should  have registered for the AQE CEA with the exception of those children who took up residence in Northern Ireland after Friday 9 October 2020. 

 

Parents/Guardians who wish to apply to the School under Special Provision should complete the Special Circumstances section of the ERGS Academic Data Form obtainable from the school stating the precise reason why they believe the child is eligible for consideration under Special Provision.  This should be sent to the School with appropriate documentary evidence.  A copy of the ERGS Academic Data Form with the Special Circumstances section completed and all the documentary evidence should be attached/uploaded to the Transfer Form. 

 

The onus is on the parents/guardians to ensure that a copy of the ERGS Academic Data form including the completed Special Circumstances  section with all the relevant supporting evidence is attached/uploaded to the Transfer Form. 

 

The Admissions Sub-Committee will consider the application for Special Provision.  Where this is accepted the following procedures will apply: 

 

. The Admissions Sub-Committee will consider any documentary material including information supplied by the child’s primary school which will enable it to make an educational judgement and assign a ranking  according to the 2021 protocol. 

. Such children will then be considered with all the other children who have been awarded a ranking, according to the 2021 protocol and the Admissions Criteria 2021-COVID 19 Contingency Criteria applied. 

 

APPLICATION OF ADMISSIONS CRITERIA 2021-COVID 19 Contingency Criteria  

 

In light of the cancellation of the AQE Common Entrance Assessment for reasons relating to COVID 19, the following contingency procedures will be followed for admissions to Year 8 in Enniskillen Royal Grammar School in September 2021. Applicants to Year 8 will be admitted according to the following sub-criteria in the order specified below:- 

 

1 Children Registered for the AQE Common Entrance Assessment or awarded Special Provision;  


2 If there are more Applicants under 1 above than there are places available, the following sub-criterion will apply to all those meeting criterion 1; 


3 The Admissions Sub-Committee having considered all of the applications and the documentary evidence of educational attainment provided by parents/guardians and having assigned an individual ranking  to all children, for the purposes of ranking using the 2021 protocol, including those applying for Special Circumstances or Special Provision, will admit children in the following order of  bands as defined in the 2021 protocol;  



 

4.1 Band 1–children with a combined stanine total of 18 

4.2 Band 2-children with a combined stanine total of 17 

4.3 Band 3-children with a combined stanine total of 16 

4.4 Band 4-children with a combined stanine total of 15 

4.5 Band 5-children with a combined stanine total of 14 

4.6 Band 6-children with a combined stanine total of 13 

4.7 Band 7-children with a combined stanine total of 12 

4.8 Band 8-children with a combined stanine total of 11 

4.9 Band 9-children with a combined stanine total of 10 

4.10 Band 10 –children with a combined stanine total of 9 

4.11 Band 11-children with a combined stanine total of 8 

4.12 Band 12-children with a combined stanine total of 7 

4.13 Band 13-children with a combined stanine total of 6 

4.14 Band 14 –children with a combined stanine total of 5 

4.15 Band 15 –children with a combined stanine total of 4 

4.16 Band 16-children with a combined stanine total of 3 

4.17 Band 17-children with a combined stanine total of 2  

 

  5. If there are more children within a band than places remaining, then children in that band  will be selected by applying the following criteria in the order set down below;                   

  

i. Children who have a child of the family¹ currently enrolled at Enniskillen Royal Grammar School. 

ii. Children who are the eldest /only child² in the family to be eligible to be admitted to the School. 

iii. Children who are entitled to receive free school meals³.  

iv. Random Selection as detailed below.  Selection for all places remaining in this category will be on the basis of the initial letter of the surname, (as it appears on the birth certificate) in the order set out below:- 


W  P  B  A  S  D  F  I  U  X  G  C  Z  Y  R  N  H  O  M  E  J  V  L  T  Q  K   

 

The order was determined by a random selection of letters witnessed by the Board of Governors. 

 

In the event of surnames beginning with the same letter the subsequent letters of the surnames will be used in alphabetical order.  In the event of 2 identical surnames the alphabetical order of the initials of the forenames will be used. 

 

6. If there are still places available after consideration of all the children who have registered for the AQE CEA test and have been awarded a ranking under the 2021 protocol or awarded a ranking as a result of Special Provision and Special Circumstances under the 2021 protocol, the School will consider children who have not been registered for 

the AQE CEA.  Such children will be allocated the remaining places up to the School’s Admissions Number using the criteria listed in criterion 5 above, in the order set down. 

 

If an application is made in respect of a child who arrives in Northern Ireland after the Transfer Process has been concluded and the School decides on the basis of the evidence supplied that the child is suitable for admission and the Admissions Number has been reached, the School will seek approval from the Department of Education to admit the child through the allocation of an additional place. 

 

When considering which children should be selected for admission, the Board of Governors will only take into account information which is detailed on or attached/uploaded to the Transfer Form.  Parents/Guardians should therefore ensure that all information pertaining to their child and relevant to the school’s admissions criteria as outlined above is stated on the Transfer Form or attached/uploaded to it. 

 

The Board of Governors reserves the right to require such supplementary evidence as it may determine to support or verify information on any Application Form/Transfer Form.  This information will be requested from those whose applications have been successful when they have been notified of their allocation of a place at the School. 

 

The provision of false or incorrect information or the failure to provide information within the deadlines set by post-primary schools can result in the withdrawal of a place and the inability to offer a place on the part of any school nominated on the applicant’s Transfer Form.  

 

If you state within your application that your child is currently registered as Free School Meals Entitled and that claim is decisive in qualifying him/her for admission, then that information will be verified. If it is found to be incorrect, then any place offered because of it will be withdrawn.    

 

Waiting List Policy 

 

Should a vacancy arise after 19 June 2021 all applications for admission to Year 8 that were initially refused, new applications, late applications and applications where new information has been provided will be treated equally and the published criteria applied. 

 

The school and/or Education Authority will contact you in writing if your child gains a place in the school by this method. 

 

Your child’s name will be automatically added to the list.  Please contact the school if you wish for your child’s name to be removed from the list. 

  

NUMBERS OF APPLICATIONS AND ADMISSIONS 

 

Year    2018/19 

 Admissions No.     130

 Total Applications  All Preferences    146

 Total Admissions    130

 


Year    2019/20 

 Admissions No.     130

 Total Applications  All Preferences    139

 Total Admissions    130

 

Year    2020/21 

 Admissions No.     130

 Total Applications  All Preferences    139

 Total Admissions    130

 

¹ Child of the family (Article 2(2) of the Domestic proceedings (NI) Order 1980) includes for example, half-brothers and sisters, together with children who are adopted or fostered. 

² Twins (or other multiples) who are the eldest in the family are treated as joint eldest children. 

³ Children who are listed on the EA register as entitled to Free School Meals at the date on which their parent/guardian has submitted their Post-Primary Transfer Form or at any date up to and including Monday 12 April 2021 at 4.00 pm. 

 

ADMISSIONS CRITERIA FOR ENTRY TO YEARS 9 – 12 

 

An offer of a place in Enniskillen Royal Grammar School will be contingent on evidence of the pupil’s ability to follow a broad academic syllabus as provided by the school.  This evidence may be contained in the pupil’s previous school reports or other relevant documentation. 

 

The School reserves the right to require applicants to undertake an assessment. 

 

Pupils will be considered for enrolment provided that: 

i. The school would not exceed its enrolment number, and 


ii. In the opinion of the Board of Governors their admission would not prejudice the efficient use of the school’s resources, and 


iii. The Board of Governors, on the basis of all information provided, are of the opinion that the child’s academic ability is of the standard equivalent to that of the pupils with whom s/he would be taught at the school. 

 

In situations where there are a number of applicants for limited places, the following criteria may be applied by the Admissions Sub-Committee: 

I. Rank order of academic ability as evidenced by the AQE score or GL grade. 


II. Children who have a child of the family¹ currently enrolled at Enniskillen Royal Grammar School. 



 

¹ Child of the family (Article 2(2) of the Domestic proceedings (NI) Order 1980) includes for example, half-brothers and sisters, together with children who are adopted or fostered. 

   

ADMISSIONS CRITERIA FOR ENTRY TO YEARS 13-14  


We are keen to encourage pupils from local schools to consider joining our school community to take the AS/A level courses we offer. The normal minimum general requirement for consideration for entry will be a minimum of seven different subjects at GCSE level grade C and above, normally to include English Language and Mathematics giving a total score of 15 points where A*=5, A=4, B=3, C*=2 and C=1  

Applicants must have a positive record of conduct, attendance and punctuality for the previous five years. 

 

Where there is proven evidence of special circumstances or other factors which may have affected a pupils’ performance at GCSE these general requirements may be subject to review on an individual basis.   

Satisfying this general requirement does not guarantee acceptance to study a particular subject or subjects as there are specific subject entry requirements. Sometimes there can be considerable pressure of demand for places in some subjects and not all applicants meeting the minimum entry requirements for those subjects can always be accepted. Intending applicants should consult the school for further details.   

 

If there are more applicants than places for entry to Year 13 candidates will be placed in a rank order based on the total score of their basic seven GCSE grades and places allocated in strict adherence to this order. For this purpose, A* will count as a score of 5 points, A as 4, B as 3, C*as 2 and C as 1. In a tie-breaker situation each pupil will be scored on his/ her overall GCSE performance. 

 

Criteria for all extra places made available by the Department of Education for admission into Year 13 

The Department of Education may, in response to a request from a school, increase the number of pupils the school can admit into Year 13. Places which become available in this way shall be allocated only to pupils who meet the essential criteria for entry as set out above and shall be allocated in the order determined by the following criteria: 

• Pupils who have most recently completed Year 12 in Enniskillen Royal Grammar School 

• Pupils from other schools where admission to an extra place in Enniskillen Royal Grammar School has been agreed by the Department of Education* 


* It should be noted how the Department of Education (DE) will, in response to a school’s request, increase the school’s enrolment number in order to allow an extra post-16 pupil to enrol. DE will only increase the school’s enrolment number if it is content that each external pupil for whom a place is requested cannot pursue their post-16 course choices at a suitable school without undertaking an unreasonable journey (i.e. a journey that by public transport would be over an hour from where they young person lives). If DE finds that no other suitable school may provide all of the post- 16 courses those pupils wishes to pursue, then DE will agree a school’s request for an extra place. 

 

 

 



** This information is provided for guidance only and while the content is, to the best of our knowledge, accurate we cannot be held in any way responsible for any errors or omissions that it may contain. Please contact your LA or chosen grammar school for all admission and Transfer Test queries.**